10-Point RFP Proofreading Checklist

PurchTips edition #413

How Can You Make Your RFP’s The Right Length?

Everything begins from a well-crafted request for proposal. After reading requests for proposals (RFPs) for over twenty years, I can confidently say that there is a common problem them: They are too long!

Knowing this, one should always write requests for proposals RFPs to get the most optimal responses from qualified suppliers. Do not write them in a way that scares off suppliers who could create value for your organization. Suppliers have limited time, too, you know!

Therefore, it is critical to ensure that all questions in your RFPs are relevant, appropriately timed and necessary. Determine if each question in your RFP should stay, be changed or be deleted.

Here are your Request for Proposal RFP Proofreading Questions:

  1. Does this question apply to the procurement scenario, or was it left over from a previous RFP or RFP template?
  2. Have you considered modifying a reused question to better reflect the circumstances of this specific RFP?
  3. Will the answer to this question be used in evaluating and comparing suppliers?
  4. If a supplier fails to respond to this question, will that supplier be disqualified from consideration?
  5. Is the answer to this question required at this time, or is it more appropriate to gather the information later from a shortlist of qualified suppliers?
  6. How will the sourcing team evaluate the responses to this question?
  7. Do your questions apply to more than one supplier?
  8. Are any questions similar enough that they can be consolidated (e.g., Do you have employees outside of the USA? If yes, how many employees do you have outside of the USA?)?
  9. Has this question already been asked in the RFP? (Duplicate questions are more common than you may think!)
  10. What questions should I be asking that aren’t already in the RFP?

NLPA Library: Looking for authoritative procurement templates, tools, webinars, and more? Stop trying to create resources from scratch and start taking advantage of having exactly what you need right at your fingertips in the NLPA Library.

Visit NLPA Learning, the new home to all of our certifications and online courses. The Learning site also includes learning resources, including live and on-demand webinars, publications and reports, articles, templates, white papers, and much more!

Want A More Rewarding Procurement Career?

Are you tired of not getting enough opportunities, respect, and money out of your procurement career? Nothing will change unless you take action towards becoming a world-class procurement professional. Work your way up NLPA’s CPO Suite Programs, an enhanced version of our SPSM certifications and bring the most modern procurement practices into your organization and achieve your career potential.

Download our NLPA Course Catalog for a comprehensive list of the CPO Certification Programs and their corresponding modules per level.

Join NLPA Procurement Membership

As a member of the Next Level Purchasing Association, you will get a ton of educational material at minimal cost! Here’s what you’ll get:
1. Annual Purchasing & Supply Management Salaries Report
2. Access to NLPA Library and free monthly procurement association educational webinars
3. Our weekly email newsletter, PurchTips, which contains expert procurement articles and tips
4. The Procurement Training & Certification Starter Kit
5. Access to All 26 Express Courses worth $384.80
6. Access to Purchasing Community and get exclusive member offers

Want to get more procurement articles by email?

Members of the NLPA get great articles just like this by email every month. As a member, you will also get access to:

  • The Procurement Training & Certification Starter Kit
  • The latest Purchasing & Supply Management Salaries Report
  • Leading-Edge Supply Management™ magazine
  • Live webinars
  • Access of Purchasing Community
  • Access of NLPA BLogs
  • Access of Library (Webinar Replays, Procurement Templates & More)
  • Access to All 20 Express Courses worth $380.00
  • And more!

Over 196,482 purchasing professionals have joined the Next Level Purchasing Association! So, what are you waiting for?

Sign up today and enjoy access all of the benefits that come with the NLPA Premium membership.